Event-Driven HR EngineDeterministic Logic Pipelines

Workflow Automation Engine

Automate multi-system actions on HR events (Onboarding, Leave Approvals, Visa Expiry, and Overtime Audits).

Active Engines

Listening to system webhooks

30-Day Executions

304

99.98% execution reliability

Analyst Labor Reclaimed

142 hrs

Eliminated manual data entry

Integrated Rails

7 APIs

Workday, Slack, Checkr, AWS

New Employee Zero-Friction Onboarding

Onboarding

Auto-creates Google Workspace account, provisions 1Password vault, invites to Slack #welcome, and sends e-sign handbook.

1. Trigger Event

When new employee record status changes to 'Active'

Source: Webhook

2. Condition Gate

Department in (Engineering, Product, Operations)

Filter: Logic Evaluator

3. Automated Execution

Trigger GSuite API + Send DocuSign Packet + Post Slack Bot Announcement

Target: API Dispatch

4. Audit Record

Telemetry logged in compliance audit registry.

Status: Reconciled

Executed 28 times in last 30dLast run: 3 days ago

Leave Approval Auto-Sync & Balance Update

Leave & Time Off

Deducts approved days from remaining balance, marks shared Google Calendar, and alerts team lead on Slack.

1. Trigger Event

When leave request status becomes 'Approved'

Source: Webhook

2. Condition Gate

Duration >= 1 business day

Filter: Logic Evaluator

3. Automated Execution

Update database balance + Create OOO event + Notify team channel

Target: API Dispatch

4. Audit Record

Telemetry logged in compliance audit registry.

Status: Reconciled

Executed 74 times in last 30dLast run: Yesterday at 4:30 PM

Contract Expiration 30-Day Warning

Contracts & Legal

Flags independent contractor agreements nearing renewal 30 days prior to end date and creates an approval task.

1. Trigger Event

Scheduled Cron: Daily at 08:00 UTC

Source: Webhook

2. Condition Gate

ContractEndDate - CurrentDate <= 30 Days

Filter: Logic Evaluator

3. Automated Execution

Send email digest to VP People + Open Task in Approvals Engine

Target: API Dispatch

4. Audit Record

Telemetry logged in compliance audit registry.

Status: Reconciled

Executed 190 times in last 30dLast run: Today at 08:00 AM

Overtime & Off-Cycle Payroll Exception Alert

Payroll

Triggers executive sign-off requirement if an employee logs more than 8 hours overtime in a single payroll pay period.

1. Trigger Event

When bi-weekly timesheets are compiled

Source: Webhook

2. Condition Gate

TotalOvertimeHours > 8.0 hrs

Filter: Logic Evaluator

3. Automated Execution

Flag line item for CFO review + Generate compensation memo

Target: API Dispatch

4. Audit Record

Telemetry logged in compliance audit registry.

Status: Reconciled

Executed 12 times in last 30dLast run: 2 weeks ago